With the rapid development of today's society, the traditional conference mode has been unable to meet the needs of enterprises and institutions. At the same time, with the enhancement of people's awareness of environmental protection, the continuous upgrading of the demand for office mode in various industries, and the acceleration of the pace of modernization and information construction, paperless office has been gradually applied from the concept to many industries, especially the government, party and government organs and units.
Based on the experience summarized in the industry over the years and the continuous innovation of R & D personnel, Yihang technology has launched a set of paperless conference system meeting the needs of the domestic market. The system improves the meeting experience of participants, has strong system compatibility, energy conservation and environmental protection, and is another masterpiece of Yihang technology's independent innovation.
The main functions of Yihang technology paperless conference system are as follows:
Pre meeting management: setting and managing meeting overview information, participants, location arrangement, meeting process, meeting documents, voting and meeting authority; Control all hosts to switch on and off uniformly and enter / exit the conference system uniformly.
Meeting sign in: realize the electronic sign in of all participants, automatically record and count the attendance of the meeting, and automatically download the meeting documents at the same time.
Same screen management: realize the synchronous sharing of the desktop between the speaker and each participant. During synchronization, handwritten annotation and circle are supported.
Electronic whiteboard: used for meeting discussion. Participants can circle and write on the electronic whiteboard at the same time; Support opening pictures and design drawings on whiteboard; Participants share the contents written on the whiteboard in real time.
Electronic table card: the conference Secretary arranges and adjusts the seats of the participants in the background, and has the function of editing the seat diagram of the conference room; Participants can browse the location of other participants in the meeting; After the conference Secretary enters the name corresponding to the seat number, the electronic table card will be automatically updated.
Meeting sign in: realize the electronic sign in of all participants, automatically record and count the attendance of the meeting, and automatically download the meeting documents at the same time.
Meeting minutes: instead of the traditional paper meeting book, it is convenient for participants to make meeting minutes quickly. Computer split screen display is supported. Participants can watch the speaker sharing screen and make meeting minutes.
Document distribution: the list and classification of documents of this meeting can be consulted and discussed by participants. Support file upload, distribution and modification, and automatically generate countersignature files; The personal speech data prepared by participants before the meeting can be loaded locally through USB flash disk without prior submission, and can be shared during speech.
Voting: the on-site voting function of the meeting supports non list voting and multi-choice voting, illustrative voting, voting countdown prompt, etc. it can quickly count the voting results and display them in the form of numbers and schematic diagrams.
Conference Service: instant messaging tool for participants, which supports one-to-one and one to many information exchange, and flashes a reminder after receiving the information; It can remind the meeting staff to provide various services for the meeting, such as adding tea, pen, paper, etc.
Centralized control: external equipment can be controlled in the meeting, such as projection or large screen, curtain, light, etc.
Yihang paperless conference system is applicable to:
★ government agencies, enterprises and institutions, high-end hotels;
★ various command centers, management centers and dispatching centers;
★ hospitals, schools, education and training institutions.
